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How to Master Your Email Inbox and Never Miss a Thing

As a business owner, you know that your email inbox can be a huge time suck. Are you constantly bombarded with new messages, and keeping track of what's important can be challenging? If you're feeling overwhelmed by your email, you're not alone.

Here are a few tips to help you get organized and stay on top of your inbox:

  1. Set up filters to automatically sort your emails into different folders. This will help you quickly find the emails you need and keep your inbox organized.

  2. Use labels to keep track of important emails. This will help you find specific emails later, even if they're buried in your inbox.

  3. Delete or archive emails that you don't need. Don't keep emails you don't need or are no longer relevant. This will help you keep your inbox clean and manageable.

  4. Schedule time each day to deal with your email. This will help you stay on top of your email and avoid letting it pile up.

By following these tips, you can take control of your email and reclaim your time.

Here are some additional tips that I use (and implement for my clients) to stay on top of email:

  • Labeled folders: I have a folder for each type of email I receive, such as "Clients," "Expenses," and "Marketing." This helps me keep my inbox organized and find the emails I need quickly.

  • Check email at incremented times: I check my email three times a day, when I first start working, at lunch, and before I am done for the day. This helps me avoid getting overwhelmed by my inbox and allows me to focus on other tasks during the day.

  • Keep the inbox clean by sorting emails manually or assigning automated sorting (depending on the email domain): I manually sort my emails into the appropriate folders, or I will set up an automated filter to sort them into a specific folder.

  • Schedule emails that need to go out at specific dates and times: I use Gmail, which allows me to schedule emails at specific dates and times. This helps me remember to send important emails and ensures they are sent at the optimal time.

  • Unsubscribe from spam: As I receive unwanted emails, I will unsubscribe from them or go through my promotions inbox and unsubscribe as needed. This helps to keep my inbox clean and free of clutter.

Following these tips has helped me to stay on top of my email and reclaim my time. I hope they will help you too!

Amy Finefrock

Owner, Essential Admin Services LLC


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